AutoVouch™: AI-Powered Invoice Matching & Processing Automation
What is AutoVouch™?
AutoVouch™ is an AI-powered invoice matching tool that automates the manual and often error-prone task of matching invoices with purchase orders and receiving data. This streamlines the AP process, reducing the burden on accounting teams and minimizing the amount of errors often found with manual matching.
Why AutoVouch™?
The Challenge with Manual Invoice Matching
- High risk of human error
- Time delays from manual reviews
- Lack of visibility into AP performance metrics
AutoVouch™ solves these challenges with AI-driven automation, enabling finance teams to work smarter, not harder.
AutoVouch™ Features & Benefits
DataServ will provide your IT team with a standardized data interface format designed to be easily configured, very supportable, and tailored to meet the specific data exchange requirements of your solution. This typically involves:
AI-Driven Invoice Matching
Capture and standardize invoices from any source or format—email, supplier portals, EDI, and more. Our automated document intake engine ensures every invoice enters your accounts payable workflow with consistent accuracy and speed, reducing manual touchpoints and processing delays.
Seamless ERP Integration
Automate PO matching and exception handling with advanced AI, reducing approval times and minimizing disputes. Explore how AI-powered AP automation streamlines invoice approvals and matching.
Real-Time Exception Handling
Leverage intelligent data capture technology to automatically extract key invoice data, eliminating the need for manual entry. Our automated invoice processing ensures accuracy and speeds up approval cycles.
Increased Accuracy
Garbage in, garbage out. That’s why we combine advanced OCR with multiple layers of data validation, including expert human verification.
Our Human Validation process ensures that only clean, complete, and accurate data is entered into your ERP. And if there’s a mismatch, AutoVouch™ automatically flags it and sends it to your team’s workflow, helping you avoid payment delays, missed discounts, and compliance risks.
Tailored to Your Process
Connect effortlessly with leading ERP systems, including SAP, Oracle, NetSuite, and more. Our AP automation solution integrates without disrupting your existing financial systems.
Simple Data Interface
DataServ has integrated with over 40 ERP systems and counting. Our Integration Library makes it easy to exchange data with your financial systems—multiple times per day, if needed—using the simplest possible interface. Meaning that there is no expensive custom development needed.
Watch: AutoVouch™ Invoice Matching in Action
See how AutoVouch™ automates invoice matching using AI-powered technology in this quick 1-minute video.
How AutoVouch™ Works
DataServ will provide your IT team with a standardized data interface format designed to be easily configured, very supportable, and tailored to meet the specific data exchange requirements of your solution. This typically involves:
Automated Data Capture
AutoVouch™ begins by receiving invoices through a secure, dedicated email system. These invoices, regardless of format, are processed using DataServ’s proprietary SaaS OCR Invoice Processing Machine™. This advanced technology captures essential data from invoices at a low cost per invoice, ensuring efficient data extraction.
Intelligent Matching Engine
The captured data is then matched against purchase orders and receiving data using a robust matching engine. AutoVouch™ employs multiple levels of verification, including expert human validation, to ensure accuracy. Invoices that match within pre-set tolerances are automatically processed and scheduled for payment. Any discrepancies are routed to workflow queues for resolution.
Reporting & Analytics
AutoVouch™ provides access to on-demand reports that display actionable information. These reports help managers identify exceptions and areas for process improvement, enabling continuous enhancement of the invoice matching process.
Case STudies
Results You Can Expect
Explore our client success stories to see real-world results.
How Veolia Achieved 100% AP Automation with DataServ Key Results: Automated processing of 100% of 325,000 annual invoices through DataServ Replaced manual keying with Intelligent Data Capture Real-time visibility into invoice status Avoided high-cost custom development Critical Vendor Processing Tailored solution for the freight billed processing Full compliance with Quebec language regulations Transitioned to lightweight […]
Merchants Fleet Modernizes AP Operations with DataServ’s Tailored Automation A DataServ client since 2014 Key Results: 99% monthly AutoVouch™ rate 84% average monthly touchless invoice processing 15 days of additional visibility into invoice processing Instead of hiring 1 AP clerk for every 4k vehicles added to the fleet, they’ve added 40k new vehicles to their […]
R.T. Moore R.T. Moore Streamlines Payables with DataServ’s Tailored Automation Key Results: 83% monthly AutoVouch™ rate 70% average monthly touchless invoice processing Successful EDI integration after a challenging start Greater visibility into financial and invoice data Stronger oversight and control over capital purchases Key Stats: 74,000 invoices processed annually Over $150 million in invoice value […]
Bunzl Bunzl Finds the Right AP Automation Partner After Disappointment A DataServ client since 2014 Key Results: 68.6% average monthly invoices successfully matched through AutoVouch™ 90% decrease in AP labor costs 100% vendor participation 99% email receipt A fully supported system with zero downtime for updates Continuous process improvement Superior Analytics Key Stats: Annual invoice […]
Under Armour Improving AP Efficiency Without a Supplier Network A DataServ client since 2016 Key Results: Seamlessly processed all previously manual invoices straight through to SAP Ariba Successfully avoided pitfalls of a faulty supplier network with low vendor compliance Key Stats: ERPs: SAP Ariba Team Size: 12,000+ employees Industry: Manufacturing / Retail Executive Summary Under […]
Murphy Company Change Management Eases Murphy’s Transition to AP Automation with Job Costing A DataServ client since 2023 Key Results: $100,000+ saved annually by repurposing FTEs who no longer manually process invoices 95% monthly AutoVouch™ success rate 20% increase in number of monthly PO invoices processed Nearly touchless workflow, with AP team now only working […]
Nidec Motor Corporation The world’s leading comprehensive motor manufacturer, handling “everything that spins and moves”, from miniature to gigantic. A DataServ Client since 2005 Key Results: 100% of vendors now able to come through DataServ 82.5% touchless invoice processing with AutoVouch™ Eliminated manual data entry labor Key Stats: Invoice Volume: 114,000+ annually Team Size: 100,000+ […]
Hormel Foods After Trying a Competitor, Came Back to DataServ Workflow A DataServ client since 2018 Key Results: 99.9% data capture accuracy Average time of 3-4 days for invoices indexed to complete Reduced AP FTEs by 50% after initializing AutoVouch™ Key Stats: Invoice Volume: 350,000 annually ERPs: Oracle Cloud Team Size: 22,000 employees, 20 AP […]
EW Scripps Bringing Outsourced AP Processes Back to the USA A DataServ Client since 2018 Key Results: Transitioned all BPO from Offshore to Onshore Eliminated manual data validation Key Stats: Invoice volume: 59,129 per year ERPs: Workday Team size: 100 – 500 Industry: Media & Entertainment Executive Summary EW Scripps is one of the nation’s […]
Related Solutions from DataServ
AP Automation
Automate invoice capture, matching, and approvals with DataServ’s AP Automation solution—designed to eliminate manual tasks and improve accuracy.
ERP Integrations
Our platform supports a wide range of ERPs, including Oracle, SAP, JD Edwards, and Microsoft Dynamics, providing secure, scheduled data transfers via sFTP or API, allowing your team to focus on more strategic tasks.
Frequently Asked Questions
What is Accounts Payable Process Automation?
Accounts payable automation replaces manual workflows with a streamlined, technology-driven process—from invoice receipt to payment. It handles tasks like data capture, invoice matching, and approvals, reducing errors and improving efficiency. The result: better financial control, lower costs, stronger supplier relationships, and more time for strategic focus.
How Does Accounts Process Automation Help With Resolving Invoice Discrepancies?
Resolving invoice discrepancies is crucial to efficient processing. Issues like incorrect pricing or quantities can delay payments and strain supplier relationships. Automated invoice matching software quickly detects and resolves discrepancies through data validation and error-handling workflows. This reduces manual errors, improves accuracy, and ensures timely payments and smoother operations.
How Can Accounts Process Automation Improve Security and Scalability?
Security and scalability are essential when automating invoice processing. Robust measures like encryption and access controls protect sensitive financial data from fraud. At the same time, scalable automation software adapts to growing invoice volumes without requiring a larger AP team. By reducing manual workload and streamlining approvals, automation ensures your system can grow with your business, supporting long-term efficiency, security, and sustainable growth.
Let’s Start a Conversation
Regardless of where you are at in your AP automation journey, DataServ will meet you there and help you evolve.