What is AutoVouch™?
AutoVouch™ is an AI-powered invoice matching tool that automates the manual and often error-prone task of matching invoices with purchase orders and receiving data. This streamlines the AP process, reducing the burden on accounting teams and minimizing the amount of errors often found with manual matching.
Why AutoVouch™?
The Challenge with Manual Invoice Matching
- High risk of human error
- Time delays from manual reviews
- Lack of visibility into AP performance metrics
AutoVouch™ solves these challenges with AI-driven automation, enabling finance teams to work smarter, not harder.
AutoVouch™ Features & Benefits
AI-Driven Invoice Matching
Capture and standardize invoices from any source or format—email, supplier portals, EDI, and more. Our automated document intake engine ensures every invoice enters your accounts payable workflow with consistent accuracy and speed, reducing manual touchpoints and processing delays.
Seamless ERP Integration
Automate PO matching and exception handling with advanced AI, reducing approval times and minimizing disputes. Explore how AI-powered AP automation streamlines invoice approvals and matching.
Real-Time Exception Handling
Leverage intelligent data capture technology to automatically extract key invoice data, eliminating the need for manual entry. Our automated invoice processing ensures accuracy and speeds up approval cycles.
Increased Accuracy
Garbage in, garbage out. That’s why we combine advanced OCR with multiple layers of data validation, including expert human verification.
Our Human Validation process ensures that only clean, complete, and accurate data is entered into your ERP. And if there’s a mismatch, AutoVouch™ automatically flags it and sends it to your team’s workflow, helping you avoid payment delays, missed discounts, and compliance risks.
Tailored to Your Process
Connect effortlessly with leading ERP systems, including SAP, Oracle, NetSuite, and more. Our AP automation solution integrates without disrupting your existing financial systems.
Simple Data Interface
DataServ has integrated with over 40 ERP systems and counting. Our Integration Library makes it easy to exchange data with your financial systems—multiple times per day, if needed—using the simplest possible interface. Meaning that there is no expensive custom development needed.
Watch: AutoVouch™ Invoice Matching in Action
See how AutoVouch™ automates invoice matching using AI-powered technology in this quick 1-minute video.
Gartner Peer Insights
See what people are saying about DataServ’s offerings.
How AutoVouch™ Works
Step 1: Automated Data Capture
AutoVouch™ begins by receiving invoices through a secure, dedicated email system. These invoices, regardless of format, are processed using DataServ’s proprietary SaaS OCR Invoice Processing Machine™. This advanced technology captures essential data from invoices at a low cost per invoice, ensuring efficient data extraction.
Step 2: Intelligent Matching Engine
The captured data is then matched against purchase orders and receiving data using a robust matching engine. AutoVouch™ employs multiple levels of verification, including expert human validation, to ensure accuracy. Invoices that match within pre-set tolerances are automatically processed and scheduled for payment. Any discrepancies are routed to workflow queues for resolution.
Step 3: Reporting & Analytics
AutoVouch™ provides access to on-demand reports that display actionable information. These reports help managers identify exceptions and areas for process improvement, enabling continuous enhancement of the invoice matching process.
Results You Can Expect
Explore our client success stories to see real-world results.
Learn How AutoVouch™ Helped Wiese USA Streamline Their AP Process
See AutoVouch™ in action—discover how Wiese USA, one of the largest material handling companies in the United States, streamlined their AP process, improved accuracy, and saved time with DataServ’s intelligent automation. Read the full Wiese USA case study to learn more.
Discover How R.T. Moore Transformed Their AP Processes
Learn how R.T. Moore, a leading mechanical contractor, overcame challenges like manual 3-way matching and paper-based workflows by implementing DataServ’s AutoVouch™.
See How AutoVouch™ Achieved 99%+ Accurate Data for OTC Industrial Technologies
Discover how OTC Industrial Technologies, an industrial distributor, transformed their accounts payable operations with data capture from AutoVouch™, achieving 99% pre-ERP data accuracy. Read the full case study to learn how they reduced manual tasks and dramatically improved efficiency
Related Solutions from DataServ
AP Automation
Automate invoice capture, matching, and approvals with DataServ’s AP Automation solution—designed to eliminate manual tasks and improve accuracy.
ERP Integrations
Our platform supports a wide range of ERPs, including Oracle, SAP, JD Edwards, and Microsoft Dynamics, providing secure, scheduled data transfers via sFTP or API, allowing your team to focus on more strategic tasks.
Frequently Asked Questions
Accounts payable automation replaces manual workflows with a streamlined, technology-driven process—from invoice receipt to payment. It handles tasks like data capture, invoice matching, and approvals, reducing errors and improving efficiency. The result: better financial control, lower costs, stronger supplier relationships, and more time for strategic focus.
Resolving invoice discrepancies is crucial to efficient processing. Issues like incorrect pricing or quantities can delay payments and strain supplier relationships. Automated invoice matching software quickly detects and resolves discrepancies through data validation and error-handling workflows. This reduces manual errors, improves accuracy, and ensures timely payments and smoother operations.
Security and scalability are essential when automating invoice processing. Robust measures like encryption and access controls protect sensitive financial data from fraud. At the same time, scalable automation software adapts to growing invoice volumes without requiring a larger AP team. By reducing manual workload and streamlining approvals, automation ensures your system can grow with your business, supporting long-term efficiency, security, and sustainable growth.
Let’s Start a Conversation
Regardless of where you are at in your AP automation journey, DataServ will meet you there and help you evolve.